QuickBooks Keyboard Shortcuts

QuickBooks includes a variety of keyboard shortcuts to make your use of the program easier and faster. We’ve compiled them into a single sortable and searchable list, shown below. All of these shortcuts are based on QuickBooks for Windows.

Here are a few pointers on making the best use of keyboard shortcuts:

  • Our list is sortable and organized by function; find a small number of shortcuts that are most relevant to your use of QuickBooks and use them over and over, because productivity gains only come with repeated use
  • Special keys, such as Alt or Ctrl, are shown in italics, and are often combined with another key that is listed in uppercase for consistency only; you don’t need to enter this key in uppercase
  • For some shortcuts, such as those used when starting the program, timing is everything; the shortcut must be invoked when QuickBooks is ready to process it, and if you’re too early or too late, the shortcut will not work

There’s an extensive group of shortcuts that relate to the use of the Alt key. We’ve included this group as a single shortcut at the end of the list. When you press the Alt key, a character in most menus is underlined, and that character is a shortcut to that menu function. For example, pressing Alt + B + L invokes the reconcile function because L is underlined in Banking menu.

Continue on to our list of QuickBooks keyboard shortcuts. This is one example where a shortcut in accounting can be a good thing.

Category
Shortcut
Function & Purpose
GeneralCtrl + double click on program iconStarts QB without a company file; if this shortcut isn't working for you, you're probably releasing the Ctrl key too soon; useful if you didn't close the last company file you worked on and now want to use a different file
GeneralAlt while login or Open Company window is displayedStarts QB with a clean desktop; if this shortcut isn't working for you, you are probably pressing the Alt key too early or releasing it too soon; useful if your last saved desktop had a lot of open windows unrelated to the current task at hand
GeneralCtrl + EnterRecord current transaction; can be faster than positioning your mouse on a button and clicking
Calculator+ or - or * or / in an amount field of a transaction windowPressing any of the 4 arithmetic operators in an amount field invokes QB's integrated calculator
Dates+Advances to next day based on current calendar selection
Dates-Goes back 1 day based on current calendar selection
DatesTSets date to today's date
DatesWSets date to first day of week based on current calendar selection
DatesKSets date to last day of week based on current calendar selection
DatesMSets date to first day of month based on current calendar selection
DatesHSets date to last day of month based on current calendar selection
DatesYSets date to first day of year based on current calendar selection
DatesRSets date to last day of year based on current calendar selection
DatesAlt + Down ArrowOpens calendar; since the Left Arrow and Right Arrow keys can scroll through the calendar and Tab selects the date and advances to the next field, this can be a fast date selection method
EditingCtrl + EEdit selected transaction in register
EditingCtrl + DelDelete current line in detail area
EditingCtrl + InsInsert a line after the current line in detail area
EditingCtrl + CCopy selected characters
EditingCtrl + VPaste selected characters
EditingCtrl + XCopy and cut selected characters
EditingCtrl + ZUndo changes made to field
Editing+Increase form number, such a check number, by 1
Editing-Decrease form number, such a check number, by 1
ActivitiesCtrl + AOpens Account List
ActivitiesCtrl + DDelete transaction, such as a check or bill, or delete a list item
ActivitiesCtrl + EEdit transaction, such as a check or bill, or edit a list item
ActivitiesCtrl + FFind transaction
ActivitiesCtrl + GGo to register of transfer account
ActivitiesCtrl + HOpen history of A/P or A/R transaction
ActivitiesCtrl + JOpen Customer Center
ActivitiesCtrl + IOpen Create Invoice window
ActivitiesCtrl + LOpen list for current field
ActivitiesCtrl + MMemorize transaction or report
ActivitiesCtrl + NOpens window to add a new list item of currently selected list item window; if a list item is not the current window, the shortcut has no effect
ActivitiesCtrl + OCopy current transaction in register
ActivitiesCtrl + PPrint
ActivitiesCtrl + QQuickReport on current transaction or list item
ActivitiesCtrl + RDisplay register
ActivitiesCtrl + SShow list; this is a shortcut that is commonly included on lists of shortcuts but does not appear to function in current QB versions
ActivitiesCtrl + UUse list item; this is a shortcut that is commonly included on lists of shortcuts but does not appear to function in current QB versions
ActivitiesCtrl + VPaste transaction copied from register
ActivitiesCtrl + WWrite check
ActivitiesCtrl + YOpen transaction journal
Function KeysF1Context sensitive help
Function KeysF2 or Ctrl + 1Opens Product Information window
Function KeysF3With the Product Information window open, opens the Tech Help window
Function KeysCtrl + F4 or ESC (by itself)Closes the current window
Function KeysAlt + F4Exit QB
Moving AroundAlt + underlined letter in menuExecutes task assigned to that menu item; the underline only appears on menu items after the Alt key is pressed; the list of shortcuts possible with this technique is extensive
Moving AroundEndMove to last character of current field
Moving AroundHomeMove to first character of current field
Moving AroundTabAdvance to next field
Moving AroundShift + TabGo back to previous field
Moving AroundUp ArrowMove to previous line in form detail area or report
Moving AroundDown ArrowMove to next line in form detail area or report
Moving AroundPage UpMove to previous page in form detail area or report
Moving AroundPage DownMove to next page in form detail area or report
Moving AroundCtrl + Right ArrowMove to next word in current text field
Moving AroundCtrl + Left ArrowMove to previous word in current text field
Moving AroundCtrl + Page UpMove to first item in list or register
Moving AroundCtrl + Page DownMove to last item in list or register
Moving AroundCtrl + F6Moves to next open window and makes it the active window
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Comments

  1. What is the shortcut on my keyboard that allow’s me to Move from Currenjt Page to Next Page… Or Current Page to Previous Page.. In regards to general Windows like Invoice or Bill to name a few..

    Thanks,

    Deven Somaia

    • Interesting thought, Deven, but unfortunately I’m not aware of a QB keyboard shortcut that does that. Invoices and bills are considered form windows in QB, and if you changed data, that would trigger a confirmation to determine if you wanted to save it. That confirmation request would block the impact of any next page keyboard shortcut. On reports, the standard windows Page Up and Page Down work as expected.

  2. Robin File says:

    I always use the shortcuts with the alt key. They were working and then stopped working. I just installed Windows 7 as my operating system. The alt key worked, then didn’t. I changed the keyboard and the alt key worked and then didn’t. Is it Windows 7 or something else. My IT guy has no clue.

    • Here are a couple of things to investigate. Try disabling Sticky Keys. Sticky Keys are a feature of Win7 that can sometimes cause you to think that keys such as Ctrl or Alt are not working properly. You should also do all of your testing after a fresh reboot with no other programs loaded. That’s because some program combinations produce unexpected results on the issue of how keys are processed. For example, running Adobe Photoshop and Microsoft Excel together blocks the normal use of the Esc key in Excel. Often these issues are tied to add-ins loaded by one of the programs, as this article on the Esc key problem discusses. If you find that the Alt key works consistently with just QB loaded but fails when you load other programs, you have a good clue that your problem might be connected to how one of those other programs manages the keyboard.

      Hope that helps. Let us know how it turns out.

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