What Is an Inventory Part?

An Inventory Part is one type of Item and is maintained on the Lists->Item List menu selection. See our article on all of the Item types supported by QuickBooks for more information. Generally speaking, Items are designed to pre-fill invoicing and purchasing forms. An Inventory Part represents an item that your firm keeps on hand […]

Why Are Items On Sales Orders Marked Closed Before Invoicing On a Partially Fulfilled Sales Order?

In QuickBooks 2009 for releases prior to R6, there was a bug (which has since been fixed) where undelivered items on a sales order that had previously been partially fulfilled had been incorrectly marked closed and could not be unchecked to be invoiced.  This bug is discussed in this Intuit knowledge base article. The bug […]

When Setting Up POS for the First Time, How Do I Record the Cost of My Existing Inventory?

When setting up inventory in POS for the first time, POS will automatically enter an adjustment memo to update your inventory value when you enter a value in the Average Unit Cost or the On-Hand Quantity fields when adding a new item.  Before doing so, a message will pop up asking you to Continue or […]

How Do I Change an Onscreen Form Such As Create Invoices To Show More Line Items?

Making changes to the windows of QuickBooks is easy. Let’s use the Create Invoices window as an example.  By default, this window shows just 2 invoice lines.  In this article, we’ll change the default look.  An important point to keep in mind is that you should not close the Create Invoices window until you’ve completed […]

What Is a Sales Tax Item and How Should I Use One?

A sales tax item is a special type of Item, the list of goods and services that you sell.  It is used to specify the sales tax rate and the tax authority collecting it that will be charged on each invoice. See our article on all of the Item types supported by QuickBooks for more […]

What Is a Sales Tax Group and How Do I Create One?

A Sales Tax Group is a type of Item that is maintained on the Item List.  It’s used to combine multiple Sales Tax Items (which are themselves another type of Item) into a single sales tax charge on a customer invoice.  See our article on all of the Item types supported by QuickBooks for more […]

What Is a Sales Tax Code and How Should I Use One?

A sales tax code is a list item that is used to set the overall taxable or non-taxable status of both customers and items (goods or services). You should use sales tax codes to identify a customer, such as a reseller, from which you don’t collect sales taxes, or to identify goods and services that […]

How Do I Collect and Track Sales Tax?

The first step to collect and track sales tax in QuickBooks is to enable the preference to do so. On the Edit->Preferences menu, select the Company Preferences tab on the Sales Tax submenu. Click Yes on the Do you charge sales tax? preference. Once the preference is set, you use: sales tax codes to specify […]

How Do I Choose the Adjustment Account When Adjusting Inventory Quanity or Value On Hand?

The adjustment account you choose depends on why you need to adjust inventory and how much detail you want in your GL. Quantity adjustments can occur as a result of several common business situations, such as theft or discovery of damaged goods that have become unsaleable.  If you want a great deal of detail in […]

How Do I Resort Lists?

Lists are one of the foundations of QuickBooks, and from time to time they can become out of order.  That’s when they need to be resorted.  Some common indicators that it’s time to resort your lists include: the list itself is out of order an element is missing new entries in a list appear at […]