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Comparing QuickBooks Products

Did the Multi-User Capability of QuickBooks Pro Change For 2011?

Chief Mechanic · September 19, 2010 ·

Yes, it did. For QuickBooks Pro versions prior to QuickBooks Pro 2011, a multi-user configuration could consist of up to 5 users.

For QuickBooks 2011, that has been reduced from 5 users to 3. The maximum number of users allowed under QuickBooks Premier 2011 remains unchanged at 5.

However, because QuickBooks Pro and Premier share the same file format, it might be possible to create a configuration of 3 users running QuickBooks Pro and 2 users running Premier. That would spare a firm from upgrading all 5 licenses from Pro to Premier.

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How Does Quickbooks Online Edition Compare To the Desktop Versions of QuickBooks?

Chief Mechanic · September 11, 2010 ·

Online Edition (OE) is available in 2 versions: Basic and Plus.  It offers 3 powerful features:

  • lower up-front software costs resulting from less expensive, on-demand pricing
  • reduced burden for installation, maintenance, and support
  • rapidly scalable access to your accounting data when and where you need it

Generally speaking, OE does not offer the full feature set of the desktop versions of QuickBooks but makes up for those differences by delivering significant cost savings, providing “anytime, anywhere” access to accounting information in a rapidly scalable model, providing built-in rapid support, and eliminating ongoing software maintenance.

We’ve prepared our own QuickBooks Product Comparison for 2009 which provides more details on the exact feature differences between OE and the desktop versions of QuickBooks.  OE Basic and OE Plus are compared alongside QuickBooks Pro, Premier, and Enterprise Solutions.

We’ve also written a detailed evaluation of Online Edition that includes screen shots comparing common tasks in both QuickBooks Premier and OE.

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How Do I Enable Sales Orders?

Chief Mechanic · September 11, 2010 ·

In QuickBooks Premier and Enterprise Solutions, in order to use Sales Orders, you first have to enable them in Preferences.

To do that, choose Preferences from the Edit menu.  Next, choose Sales & Customers from the Preferences menu and check Enable Sales Orders.  Once this preference is selected, you can configure how QuickBooks handles sales orders.  A screen shot from QuickBooks Premier 2009 appears below.

Note that QuickBooks Pro and QuickBooks Online Edition (both Basic and Plus) do not support sales orders or back orders. If you need support for sales orders, you’ll need to upgrade to QuickBooks Premier or Enterprise Solutions.  To review the features of QuickBooks products, see our related article on the feature differences between QuickBooks Pro and Premier or the product descriptions at our Buy QuickBooks page.

QuickBooks Premier 2009 Preferences Sales and Customers
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What Are the Feature Differences Between QuickBooks Pro and Premier?

Chief Mechanic · September 11, 2010 ·

While the basic data file format is the same for both QuickBooks Pro and Premier, there are a number of features included with Premier that are missing from the less-expensive Pro. The introduction of QuickBooks 2011 further changed the list of differences between Pro and Premier.

For new features introduced with the 2011 version, QuickBooks Pro does not:

  • allow more than 3 users in a multi-user configuration
  • track balance sheet by class
  • allow multiple company files from the same version to be open at the same time

QuickBooks Pro versions prior to 2011 allowed up to 5 users to access a company file in a multi-user configuration. This has been reduced to 3 users for 2011.

The Balance Sheet By Class report is available in QuickBooks Premier 2011 and Enterprise Solutions 11.0. The ability to open multiple company files from the same version is only available in the industry-specific QuickBooks Premier Accountant 2011 or QuickBooks Enterprise Solutions 11.0.

In general QuickBooks Pro does not:

  • record sales orders, which provides for product availability (backorder) tracking
  • support inventory assemblies
  • support unit of measure
  • support price levels by item
  • support billing rate levels
  • provide the ability to view unbilled time and expenses on 1 screen
  • support converting items on an estimate or sales order to a purchase order
  • provide a list of already recorded general journal entries while recording a new journal entry
  • identify general journal entries as adjusting
  • support creating a forecast
  • support creating a business plan
  • provide access to previous bank reconciliation reports
  • include industry-specific reports

All of these features are included in QuickBooks Premier.

Many of these features apply primarily to inventory-based businesses, organizations that want to easily track purchases with Customers:Jobs, or easily track time and reimbursable expenses with Customers:Jobs. For example, the screenshot below of QuickBooks Pro 2012 illustrates that QuickBooks Pro does not have the ability to set the Create invoices from a list of time and expenses preference, which is the first step in setting up easy invoicing for time and reimbursable expenses.

QuickBooks Pro 2012 Time & Expenses Preferences

However, several important general accounting features are missing from Pro and may make the extra cost of Premier a worthwhile investment. One of these features is a list of already recorded general journal entries, shown below.

QuickBooks Enterprise Solutions 10 Make General Journal Entry

Another feature is the ability to view previous reconciliation reports.  For the sample company file below, no reconciliations have been completed.  But if they had been completed, each prior reconciliation (such as a monthly bank reconciliation) would be available.  In Pro, only the most recent reconciliation report is available.

QuickBooks Enterprise Solutions 10 Previous Bank Reconciliation
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How Do I Compare QuickBooks Various Payroll Services?

Chief Mechanic · September 11, 2010 ·

Intuit offers 3 payroll services for companies: Basic Payroll, Enhanced Payroll, and Assisted Payroll.  There’s also a 4th payroll service, Enhanced Payroll for Accountants, targeted to accounting professionals providing services to clients.  Intuit provides an online PDF to compare its various payroll services.

We prepared our own feature and cost comparison of QuickBooks payroll services along with services from ADP and Paychex.  You can read the full article or our 1 page summary.

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