How Do I Manually Close a Line Item On a Purchase Order?

To manually close a line item on a purchase order in QuickBooks, follow these steps:

  1. Locate the purchase order in the Create Purchase Orders window
  2. Locate the line item you wish to manually close
  3. At the far right of the Create Purchase Orders window, place a check mark in the Clsd column on that line
  4. Save your work by pressing either the Save & Close or Save & New button
  5. QuickBooks will show the Recording Transaction window, advising you that you changed the purchase order
  6. Click Yes to finish saving your work

Keep in mind that purchase orders are non-posting transactions.  Once you’ve completed the above steps, QuickBooks will automatically reduce the Quantity on Purchase Order by the amount on the line item manually closed.

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