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How Many Vendor Addresses Does QuickBooks 2011 Support?

Chief Mechanic · September 19, 2010 ·

QuickBooks 2011 now supports 2 vendor addresses; prior versions of QuickBooks supported only 1.

QuickBooks 2011 Edit Vendor Window Showing 2 Addresses

The Shipped From Address field is used on vendor purchase orders. The Billed From Address is used on bills and bill credits, and this address will appear when printing a check to the vendor.

In effect, the Billed From Address is the “remit to” address, which could be a PO box. The Shipped From Address is the vendor’s physical location. The field labels should more clearly reflect these roles since this is how most QuickBooks users will treat them.

Users upgrading to QuickBooks 2011 from prior versions can now add the missing address from vendor records that have different “remit to” and physical locations.

(+1 rating, 1 votes)

What’s the New Paid Stamp For QuickBooks 2011?

Chief Mechanic · September 19, 2010 ·

For QuickBooks 2011, Intuit improved the Paid stamp to reflect the date the customer invoice was paid, as shown in the screenshot below.

QuickBooks 2011 Create Invoices Window With Date Paid Stamp

Unfortunately, a Paid stamp is also applied to vendor bills, and that stamp does not reflect the date the bill was paid.

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Did the Multi-User Capability of QuickBooks Pro Change For 2011?

Chief Mechanic · September 19, 2010 ·

Yes, it did. For QuickBooks Pro versions prior to QuickBooks Pro 2011, a multi-user configuration could consist of up to 5 users.

For QuickBooks 2011, that has been reduced from 5 users to 3. The maximum number of users allowed under QuickBooks Premier 2011 remains unchanged at 5.

However, because QuickBooks Pro and Premier share the same file format, it might be possible to create a configuration of 3 users running QuickBooks Pro and 2 users running Premier. That would spare a firm from upgrading all 5 licenses from Pro to Premier.

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What’s New In QuickBooks 2011 and Enterprise Solutions 11.0?

Chief Mechanic · September 19, 2010 ·

After spending some time exploring QuickBooks 2011 and Enterprise Solutions 11.0 to discover the new features and changes, we came up with this table summarizing what we found. Most of the items in the table are links to articles in our KnowledgeBase.

We’ve broken down the changes into our opinion on the different levels of importance:

Blockbuster – a major addition whose absence could be a deal-breaker for some firms
Enhancement – a significant improvement but probably doesn’t rise to the level of Blockbuster for most firms
Tweak – a subtle improvement
Marketing Gimmick – an effort to sell more Intuit products or services
Cut Back – a reduction to the level of service in the prior version

Unfortunately, we didn’t come across any features that we’d characterize as blockbusters. Having been forced to give users ways to shut off some of the Marketing Gimmicks introduced in QuickBooks 2010, Intuit smartly decided not to overdo the Marketing Gimmicks in the new 2011 version.

Applies To	New Feature / Change	Importance
All	History tab on selected customer & vendor transaction windows	Tweak
All	Stamp on paid customer invoices shows date paid	Tweak
All	Batch invoicing capability to send a invoice to a group of customers, such as billing for a membership fee	Enhancement
Premier, Enterprise Solutions	Balance Sheet By Class report to support fund accounting, commonly used by non-profits or government entities	Enhancement
Pro	Reduce the maximum number of users in a multi-user configuration from 5 to 3	Cut Back
All	Online forms customization tools	Marketing Gimmick
All	Intuit Data Protect service replaces Online Back-up to backup to Intuit's secure servers	Tweak
All	Attached Documents replaces Document Management to attach documents to lists & transactions within QuickBooks	Enhancement
All	Collections Center to facilitate sending bulk emails to customers with overdue or pending invoices	Enhancement
All	Support for web-based email services to send forms	Tweak
All	Removal of support for QuickBooks E-mail unless you subscribe to extra-cost services	Cut Back
Premier Accountant only, Enterprise Solutions	Ability to work in 2 QuickBooks files from the same version -- but only applies to narrow range of products	Enhancement
Enterprise Solutions	Track inventory in multiple locations using the extra-cost Advanced Inventory online service	Enhancement
All	Addition of new Shipped From Address to allow tracking different "remit to" and physical locations	Tweak

The columns are sortable, so you can find what we think is important and what applies to your configuration by clicking on the appropriate column.

(+1 rating, 1 votes)

What Is the New History Tab In QuickBooks 2011?

Chief Mechanic · September 19, 2010 ·

For QuickBooks 2011 and Enterprise Solutions 11.0, Intuit added a History tab to several key windows in QuickBooks:

Enter Bills
Create Purchase Orders
Create Item Receipts
Create Invoices
Create Credit Memos/Refunds
Enter Sales Receipts

Unfortunately, it’s not included on the Receive Payments window.

The History tab can be quickly opened and closed, and shows a Summary, Recent Transactions, and Notes for the vendor or customer.

Here’s the History tab in its closed state. To open it, just click on the left-pointing arrow.

QuickBooks 2011 Enter Bills History Tab Closed

With the tab open, you can close it by clicking on the right-pointing arrow.

Each History tab contains intelligent links to functions that allow you to edit the displayed entity, edit notes, and prepare pre-filtered reports. For example, the Open Balance link in the Enter Bills window opens a pre-filtered Vendor Open Balance report, which is a modified Unpaid Bills Detail report for the currently displayed vendor.

By providing an easy way to display recent activity during transaction entry, the History tab will help to reduce the chance of erroneously recording a duplicate transaction.

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Accounting

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Intuit