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What Are Sources and Targets?

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Sources and targets are important concepts to understand reporting in QuickBooks and use of the Advanced Find function. Sources and targets are terms assigned by Intuit to describe transactions. In most instances, the source of a transaction is the summary or total of the transaction.  For example, the source of a check includes the amount […]

How Do I Resort Lists?

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Lists are one of the foundations of QuickBooks, and from time to time they can become out of order.  That’s when they need to be resorted.  Some common indicators that it’s time to resort your lists include: the list itself is out of order an element is missing new entries in a list appear at […]

How Do I Produce a Report of Vendor Purchases?

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Let’s assume that vendor purchases include both purchases of inventory and expenses paid.  With that assumption, there no simple report to address all situations.  Finding the right report depends on the information you want to include on the report. QuickBooks provides 2 reports that include vendor purchases: the Purchases by Vendor Detail Report and the […]

What Is the Closing Date Exception Report and How Do I Create It?

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The Closing Date Exception Report in QuickBooks shows all transactions sorted by transaction type (e. g., Bill, Check, Invoice) dated on or before the Closing Date that were first recorded or modified after that date was established.  To add to its utility as an audit tool, it also includes the User Name of the user […]

How Can I Display a List of All Names?

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In QuickBooks, Customers, Customer:Jobs, Vendors, and Employees are called Names.  In transaction entry screens, the selection of a Name is filtered to include only the type of Names normally associated with that transaction type.  For example, when entering a Vendor Bill, the selection of a Name is filtered to only include Vendors. Sometimes, it’s helpful […]

What Distinguishes a Reimbursable Expense From Other Expenses?

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A reimbursable expense is an expense that you expect to invoice to a customer or client either at the actual cost or with a markup.  QuickBooks includes features to distinguish reimbursable expenses from other types of expenses and to track which reimbursable expenses have in fact been invoiced to a customer.  For more information on […]

How Does Quickbooks Handle Voiding a Check Dated In a Closed Period?

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When you void a check, QuickBooks: changes the original amount of the check to 0.00 adds the text VOID: to the beginning of the Memo sets the cleared flag, Clr When you’ve specified that your books are closed through a given date, in addition to performing the above steps, QuickBooks gives you the option of […]

QuickBooks Discounts

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