There are 4 basic ways to clear the QuickBooks invoice print queue: uncheck the To be printed checkbox on each individual invoice send the invoices to an existing printer but delete the print job before it even starts install a new printer configured to print to a file rather than the printer itself and optionally […]
Does QuickBooks Use a Spot or Average Currency Rate When Converting Multicurrency Transactions or Accounts?
A spot rate, but it’s up to the user to download current spot rates (from the Company->Manage Currency->Download Latest Exchange Rates menu selection) or enter an accurate spot rate when recording a transaction or printing reports. For example, for sales and expenses, a user needs to enter an exchange rate, as shown below in the […]
How Can I Record Vehicle Mileage As a Reimbursable Expense?
To record vehicle mileage as a reimbursable expense, you first need to set up the vehicle in the Vehicle List and the Service or Other Charge Item that represents the rate at which customers will be invoiced for mileage. Once these preliminary steps have been completed, click on the Company->;Enter Vehicle Mileage… menu selection to […]
How Do I Manage the Vehcile List?
QuickBooks maintains a Vehicle List and can track the mileage for those vehicles, as well as help to charge customers or clients for mileage recorded. The Vehicle List tracks 3 simple pieces of information about a vehicle: the name, the description, and the active status. To manage the Vehicle List, click on the Lists->Customer & […]
How Do I Prepare To Charge Customers For Mileage?
The first step to charge customers or clients for vehicle mileage is to create a new Item with a type of Service or Other Charge. The Sales Price that you enter for this Item will be the price charged to the customer for mileage. QuickBooks maintains a separate list of Mileage Rates, but these rates […]
What Is the Closing Date Exception Report and How Do I Create It?
The Closing Date Exception Report in QuickBooks shows all transactions sorted by transaction type (e. g., Bill, Check, Invoice) dated on or before the Closing Date that were first recorded or modified after that date was established. To add to its utility as an audit tool, it also includes the User Name of the user […]
What Are the Procedures and Journal Entries To Record a Customer’s NSF or Bounced Check?
If you process enough transactions, sooner or later you’ll have to account for a returned check. A check that is returned unpaid is given many labels (such as NSF or bounced check) but the accounting treatment is the same. The procedures outlined below work effectively for POS users in both single stores and chains. Activities […]
How Do I Enable Automatically Invoicing Customers For Reimbursable Expenses?
The first step to automatically invoice customers or clients for reimbursable expenses is to set a QuickBooks preference. For more information on handling reimbursable expenses, see our related articles on what distinguishes a reimbursable expense from other expenses, invoicing a customer for reimbursable expenses, removing expenses from the list of billable expenses to be invoiced […]
How Do I Remove Some Expenses From the List of Billable Expenses To Be Invoiced To a Customer or Client?
Sometimes, after recording an expense as billable to a customer or client (in other words, it’s a reimbursable expense), you need to change it to an expense for which you won’t seek reimbursement. More technically, this is called resetting the billable status flag. For more information on handling reimbursable expenses, see our related articles on […]
How Do I Invoice a Customer for Reimbursable Expenses?
In order to easily invoice a customer or client for reimbursable expenses, you first need to make sure your QuickBooks installation is properly configured for this task. Your configuration depends on how you intend to account for reimbursable expenses. For more information on handling reimbursable expenses, see our related articles on enabling automatically invoicing customers […]
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