What Is an Inventory Part?

An Inventory Part is one type of Item and is maintained on the Lists->Item List menu selection. See our article on all of the Item types supported by QuickBooks for more information. Generally speaking, Items are designed to pre-fill invoicing and purchasing forms. An Inventory Part represents an item that your firm keeps on hand […]

What Is a Sales Tax Item and How Should I Use One?

A sales tax item is a special type of Item, the list of goods and services that you sell.  It is used to specify the sales tax rate and the tax authority collecting it that will be charged on each invoice. See our article on all of the Item types supported by QuickBooks for more […]

What Is a Sales Tax Group and How Do I Create One?

A Sales Tax Group is a type of Item that is maintained on the Item List.  It’s used to combine multiple Sales Tax Items (which are themselves another type of Item) into a single sales tax charge on a customer invoice.  See our article on all of the Item types supported by QuickBooks for more […]

What Is a Sales Tax Code and How Should I Use One?

A sales tax code is a list item that is used to set the overall taxable or non-taxable status of both customers and items (goods or services). You should use sales tax codes to identify a customer, such as a reseller, from which you don’t collect sales taxes, or to identify goods and services that […]

How Do I Choose the Adjustment Account When Adjusting Inventory Quanity or Value On Hand?

The adjustment account you choose depends on why you need to adjust inventory and how much detail you want in your GL. Quantity adjustments can occur as a result of several common business situations, such as theft or discovery of damaged goods that have become unsaleable.  If you want a great deal of detail in […]

How Do I Resort Lists?

Lists are one of the foundations of QuickBooks, and from time to time they can become out of order.  That’s when they need to be resorted.  Some common indicators that it’s time to resort your lists include: the list itself is out of order an element is missing new entries in a list appear at […]

How Do I Manually Close a Line Item On a Purchase Order?

To manually close a line item on a purchase order in QuickBooks, follow these steps: Locate the purchase order in the Create Purchase Orders window Locate the line item you wish to manually close At the far right of the Create Purchase Orders window, place a check mark in the Clsd column on that line […]

Can I Produce an Inventory Stock Status Report for a Single Vendor and a Range of Items?

Without a custom report, you can’t produce that exact report: an inventory stock status for a single vendor and a range of items. Let’s review the flexibility available when generating the default report by visiting the Reports->Inventory->Item Stock Status by Item menu and clicking on the Modify Report… button. To change what records are reported, […]

Are Credit Card Charges Included On a Cash Basis Report?

Yes, credit card charges are included on a cash basis report in QuickBooks. Credit card charges are generally considered paid for tax purposes when charged, and this is how QuickBooks treats these expenses. An internet search on this topic reveals a variety of unsupported claims about the application of this accounting treatment, specifically that it […]

How Do I Receive a Special Order Item On a Sales Order In POS?

To receive a special order item into inventory that has been ordered by a customer (i. e., on a sales order in POS), start by clicking the Receive Items button or visiting the menu selection Purchasing->New Receiving Voucher. Note that the buttons visible on the toolbar are configurable, so you may need to modify your […]