QuickBooks Attached Documents addresses the need for security by providing 4 levels of application permissions across 8 areas of QuickBooks functionality under an account overseen by a single user. Users log into Intuit’s secure servers using an email address and password. While we’re on the subject of security, there’s one small drawback: the password is […]
How Do I Resort Lists?
Lists are one of the foundations of QuickBooks, and from time to time they can become out of order. That’s when they need to be resorted. Some common indicators that it’s time to resort your lists include: the list itself is out of order an element is missing new entries in a list appear at […]
How Do I Manage the Vehcile List?
QuickBooks maintains a Vehicle List and can track the mileage for those vehicles, as well as help to charge customers or clients for mileage recorded. The Vehicle List tracks 3 simple pieces of information about a vehicle: the name, the description, and the active status. To manage the Vehicle List, click on the Lists->Customer & […]
How Can I Display a List of All Names?
In QuickBooks, Customers, Customer:Jobs, Vendors, and Employees are called Names. In transaction entry screens, the selection of a Name is filtered to include only the type of Names normally associated with that transaction type. For example, when entering a Vendor Bill, the selection of a Name is filtered to only include Vendors. Sometimes, it’s helpful […]
Can I Merge 2 General Ledger Accounts?
You can merge two General Ledger (GL) accounts in QuickBooks, but there are a few important considerations: merging accounts can only be performed in single-user mode; the reconciliation status of each transaction in a balance sheet account is preserved in the merge; once you merge 2 accounts, you can’t reverse or undo it; you can […]
What Does a Runtime Error Such As R6025 Mean?
According to Intuit, the error “Runtime Error! Program: C:Program FilesIntuitQuickBooks [Year]qbw32.exe R6025 – pure virtual function call” can occur when opening or closing QuickBooks. Here’s a screenshot of the actual error message: The exact cause or this error hasn’t been determined. Intuit recommends these steps to reduce the chance of this error recurring: shorten any […]
Does QuickBooks Have Limits On the Number of List Items and Transactions That Can Be Entered?
Yes. There are 2 kinds of limits: physical and practical. Let’s consider each in turn. QuickBooks faces these physical limits: 2 billion transactions 10,000 accounts in the GL chart of accounts 14,500 names (customers, vendors, employees, and other names – combined) 14,500 items (which include inventory items) 10,000 classes 100 price levels The above list […]
What Is a Group Item?
In QuickBooks a group item is a specific type of Item that is used to quickly enter a bundle of individual items that are typically bought or sold together where tracking the detail on individual items is desired. See our article on all of the Item types supported by QuickBooks for more information. It is […]
What Is an Inventory Assembly Item?
In QuickBooks an inventory assembly item is a specific type of Item that is the result of putting together a new inventory part out of a bundle of individual items to enable tracking finished goods separately from individual components. Normally, an inventory assembly item is used when separate raw materials are assembled, packaged, and sold […]
What Is a Payment Item and How Should I Use One?
A Payment Item is a type of Item maintained on the Item list, which is accessed on the Lists->Item List menu selection. See our article on all of the Item types supported by QuickBooks for more information. A Payment Item is used to record a partial payment on an Invoice or Statement made before the […]
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