• Skip to primary navigation
  • Skip to main content

QBGarage.com

The QuickBooks Specialists

  • Home
  • Blog
  • KnowledgeBase
  • Company
  • Show Search
Hide Search
You are here: Home / Archives for Microsoft

Microsoft

Does QuickBooks Support True Fund Accounting?

Chief Mechanic · September 10, 2010 ·

Out of the box, QuickBooks doesn’t completely support true fund accounting, but there are several simple, low cost ways to provide fund accounting in QuickBooks.

Fund accounting is a method of accounting used by public sector (e. g., cities and towns) and non-profit organizations because these entities have a need to track balances and expenditures across multiple purposes, or funds.  Money is normally appropriated to a purpose at the start of a fiscal year, and expenditures are made against the available balance for that particular purpose or fund over the course of time.  As a result, public sector and non-profit entities have a need to produce balance sheets and income statements for each fund as well as the overall entity.  In contrast, a for-profit business produces a balance sheet and income statement for the overall entity but doesn’t have the need to produce balance sheets for groups within the overall business, such as individual departments.

Support for fund accounting in QuickBooks consists of 2 needs:

  1. Preparing an income statement for each fund
  2. Preparing a balance sheet for each fund

The first need, preparing a fund income statement, is easily handled by QuickBooks through the use of classes.  Classes are a tool to track 1 aspect of an entity’s finances and are managed on the Lists->Class List menu selection.  Generally speaking, simply creating a class for each fund and assigning a class to all transactions solves the need to track income and expenditures across funds.  See our article for more information on the role of class tracking.

Where QuickBooks out of the box falls short in supporting fund accounting is in fulfilling the second need – preparing a balance sheet for each fund.  There are 2 ways to address the need for fund balance reporting:

  1. Use a third-party add-on
  2. Track fund balances in a separate program, such as Excel

Because of the popularity of QuickBooks, third-party developers have produced a variety of tools to add features and capabilities to the program.  Intuit maintains a list of many of these add-ons on the Intuit Marketplace.  For QuickBooks, there are several add-ons listed in the Fund Accounting category.  One add-on, FundsFix by Qfix Software Llc, addresses the need to produce a balance sheet for a fund.  Based on the user comments reported on the Intuit Marketplace, this add-on has been well-received.

Another approach is to use a separate program such as Microsoft Excel to track fund balances.  Normally, a spreadsheet would consist of the opening fund balance at the start of the fiscal year with additional columns for the year-to-date expenditures manually entered from a QuickBooks report and the calculated remaining fund balance.  For simple fund accounting needs, this approach is workable.  However, given the availability of a very low-cost add-on to address this need, it’s an approach that is only suitable for the simplest fund accounting requirement.

Vote This Post DownVote This Post Up (0 rating, 2 votes)
Loading...

Can I Use My Own Email Client To Send Reports And Forms Via Email?

Chief Mechanic · September 10, 2010 ·

Beginning with the 2008 series of products, you can use your own email client to send reports and forms via email – provided that you have a preference set correctly, and provided that your email client is one of:

  • Microsoft Outlook
  • Microsoft Outlook Express
  • Microsoft Windows Mail

To use any of the above email clients, choose the Outlook setting on the Send Forms sub-menu on the My Preferences tab on the Edit->Preferences menu selection.

Whether you send a report or form via your email client or QuickBooks E-mail, QuickBooks will send the report or form as a PDF attachment.

Users of 2007 series and older are limited to using QuickBooks E-mail, which is an online service provided by Intuit.  Access to this service will no longer be available to QuickBooks 2007 users after May 31, 2010.

Online services are only available to users of a current QuickBooks version, so it’s important to monitor Intuit’s service discontinuation policy regarding the availability of online services for your version to avoid unexpected disruption to certain program features. 

If you need to upgrade your QuickBooks software to continue to be able to send important forms and reports via email, see the links on our Buy QuickBooks page.

QuickBooks Premier 2009 Preferences Send Forms Email

The principal advantage of using your own email client is that you can automatically preserve a copy of the emails you send in a folder in your email program.  With QuickBooks E-mail, you need to be sure to send a copy to yourself.

Vote This Post DownVote This Post Up (-1 rating, 1 votes)
Loading...

What Are the System Requirements To Operate QuickBooks?

Chief Mechanic · September 8, 2010 ·

System requirements for QuickBooks products vary by version.

The minimum system requirements can be found in various Intuit knowledgebase articles based on the product version:

  • QuickBooks 2010 and Enterprise Solutions 10.0
  • QuickBooks 2009 and Enterprise Solutions 9.0
  • QuickBooks 2008 and Enterprise Solutions 8.0

System requirements include:

  • operating systems supported
  • processor, RAM, display, and free disk space requirements
  • CD drive specifications for installation from optical media
  • network requirements
  • additional software requirements, such as Microsoft .NET runtime environment
  • compatibility with other QuickBooks software such as Point of Sale (POS)
  • third-party office productivity software compatibility, such as Microsoft Office
  • firewall and anti-virus compatibility
Vote This Post DownVote This Post Up (No Ratings Yet)
Loading...

What Does Error Code 1706 Mean?

Chief Mechanic · September 5, 2010 ·

According to Intuit, Error Code 1706 is a result of receiving an error from Microsoft Windows relating to an attempted installation from removable media such as a CD or DVD.

See our article on a related error, the installed product does not match the installation source.

Intuit’s own knowledge base article offers additional information.

Vote This Post DownVote This Post Up (-2 rating, 2 votes)
Loading...

What Does Error Code 1603 Mean?

Chief Mechanic · September 5, 2010 ·

According to Intuit, there are several possible causes for Error Code 1603:

  • the QuickBooks installer didn’t detect a version of Adobe Flash 7 or greater installed on your computer
  • the QuickBooks installer didn’t detect that the required Microsoft .NET 1.1 SP1 has been installed
  • you clicked Abort after receiving another error such as error code 1328
  • your copy of the Microsoft Windows installer is corrupt
  • your QuickBooks installation is damaged

Because there are several possible causes of Error Code 1603, the solutions vary as well.  Based on the additional information that accompanied the Error Code 1603, follow the appropriate link below to resolve it.

For 1603 errors that mention Adobe’s Flash player, consult this Intuit knowledge base article.

To determine the version of Adobe’s Flash player you have installed, you can use Adobe’s Version Test tool.

You can also use Adobe’s Flash Settings Manager to control the operation of your Flash player.

For 1603 errors that mention Microsoft’s .NET framework, consult this Intuit knowledge base article.

For 1603 errors that state that “The update installer has encountered an internal error” or “Unable to Apply Patch”, consult this Intuit knowledge base article.

For 1603 errors that occurred when installing an update, consult this Intuit knowledge base article.

Vote This Post DownVote This Post Up (No Ratings Yet)
Loading...
  • « Go to Previous Page
  • Go to page 1
  • Go to page 2
  • Go to page 3
  • Go to page 4
  • Go to page 5
  • Go to Next Page »

Accounting

  • Financial Accounting Standards Board

Developer

  • Intuit Developer Network Forums
  • qbXML Onscreen Reference

Intuit

  • Enterprise Solutions
  • Intuit
  • Intuit Marketplace
  • QuickBooks
  • QuickBooks Online Community

QBGarage.com

Copyright © 2008–2022 QBGarage.com · Privacy · Terms & Conditions · Site Help