QB 2006

How Do I Rebuild a Damaged Company File?

Chief Mechanic · August 24, 2010 ·

QuickBooks includes a utility to rebuild a company file in the event the file becomes damaged. Rebuilding a company file is an appropriate step in these circumstances:

verifying the company file (.qbw) failed
the verify utility returns a b-check error
payroll forms display incorrectly

In QuickBooks 2004 and 2005, a company file can be rebuilt without first being opened. Beginning with QuickBooks 2006 and thereafter, a company file must first be successfully opened before it can be rebuilt. That limits the functionality of the Rebuild Data utility to files where the damage does not prevent the file from opening.

To rebuild your QuickBooks company file, do the following:

Run the rebuild by visiting the File->Utilities->Rebuild Data menu selection
Follow the steps outlined below to backup your data
Leave the rebuilding process uninterrupted until completion

Once you’ve started the Rebuild Data utility, QuickBooks will prompt you to make a backup of your company file before continuing. Follow these steps to backup your data:

Step 1 – Click Ok to backup your data

Step 2 – Choose the type (online or local) and options

QuickBooks Premier 2009 Rebuild Backup 2

Step 3 – Choose the location for your backup

QuickBooks Premier 2009 Rebuild Backup 3

Step 4 – Leave your computer uninterrupted while QuickBooks rebuilds your company file

Step 5 – Click Ok when QuickBooks has finished rebuilding your company file

QuickBooks Premier 2009 Rebuild Complete

Some problems benefit from running the Rebuild utility several times in succession.

Rebuilding procedures are also outlined in this Intuit knowledge base article.

What Is the Company File Diagnostic Tool and How Do I Use It?

Chief Mechanic · August 24, 2010 ·

Intuit’s QuickBooks Company File Diagostic Tool is designed to diagnose and repair problems that prevent a company file from opening. The tool is a program that you can download from Intuit, install on the same computer where the company file is located, and run.

The program only works on company files (.qbw) from QuickBooks 2006 or newer.

There are 3 possible outcomes from running the Company File Diagnostic Tool:

The tool identifies and repairs the problem that prevented you from opening the company file in QuickBooks;
The tool identifies a problem but can’t fix it;
No problem is found.

If the tool identifies a problem and can’t fix it, you can either restore from a backup or investigate other data recovery options. If the tool doesn’t find a problem and you still can’t open the company file, your problem may be caused by something other than company file data damage, such as your computer configuration. There’s also the possibility that your company file has damage that the tool is unable to detect.

Intuit has a step-by-step guide to installing and running the Company File Diagnostic Tool.

Users experiencing error code -6130, 0 may need to run the tool a second time to resolve this error. There’s a checkbox setting specific to this error, Force 6130 Fix, that should be checked if a single pass of the tool doesn’t allow the company file to be opened without error.

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QuickBooks 2009 Is Here!

Chief Mechanic · September 19, 2008 ·

Intuit made QuickBooks 2009 available for electronic download on Monday, September 29th. The new version brings with it a host of important changes, new products, and in at least 1 case, the migration of a included feature into a extra-cost add-on.

We’ve prepared a short list of what we think are the most noteworthy new or improved features. Keep in mind it’s not an all-encompassing list. Here’s our top 10 improvements:

Feature	Pro & Premier 2009	Enterprise Solutions 9.0	POS Basic 8.0	POS Pro 8.0
Multi-currency support	Yes	Yes	-	-
Multi-user enhancements	Yes	Yes	Yes	Yes
New company snapshot	Yes	Yes	-	-
Improved sorting in bank reconciliations	Yes	Yes	-	-
Support for larger numbers	Yes	Yes	-	-
PIN pad with signature capture	-	-	Yes	Yes
Improved sales tax reporting	-	-	Yes	Yes
New POS Webstores service	-	-	-	Yes
Improved inventory turn reporting	-	-	-	Yes
Improved re-order support	-	-	-	Yes

With the economy becoming increasingly global, multi-currency support for all global currencies is a timely addition. Pro, Premier, and Enterprise Solutions automatically convert currencies into a designated “home” currency. A new report, “Realized and Unrealized Gains & Losses,” shows the impact of currency fluctuations. In addition, wire transfers can now be performed directly within QuickBooks.

For Enterprise Solutions, the maximum number of users in multi-user mode increased from 20 to 30; for POS, it doubled from 10 to 20. Pro, Premier, and Enterprise Solutions now allow a back-up to be performed and reports to be printed while in multi-user mode. An instant messenger feature is now included to allow users to communicate using the familiar QuickBooks interface.

Less dramatic improvements for Pro, Premier, and Enterprise Solutions products include a new company snapshot, column sorting in bank reconciliations, and support for larger numbers (11 vs 8 digits).

One negative: the Financial Statement Designer that was formerly included at no extra charge with the Accountant edition has been replaced with the Intuit Statement Writer at a retail cost of $149. The program is included with the multi-user versions of Enterprise Solutions, but most accountants will find themselves having to buy something that was previously included at no charge.

POS Basic got new support for PIN pads with signature capture (pictured at left), and QuickBooks now saves an electronic copy of the signature in case of disputed transactions, along with a doubling in the number of active workstations in each store from 10 to 20.

POS Pro received all of the POS Basic improvements plus a new Webstores service to allow companies to create a web store ringing up sales from a product catalog. Intuit also introduced a new product, Cash Register Plus, for those businesses that aren’t ready for POS. The program rings up sales and tracks customers, processes credit cards, and performs basic bookkeeping to track sales performance.

This is just a partial list of the improvements for 2009. Two features – multi-currency support or the multi-user enhancements – could tip the scales to justify upgrading right away. We’ve done an in-depth analysis of the new multi-currency features in QuickBooks in a post on our blog.

With the release of the 2009 version, QuickBooks 2006 is slated to become obsolete in April 2010. Time to upgrade! When you decide to upgrade, you can save by using the banner at the top of this page or you can review discounts on both QuickBooks and Quicken at our Buy QuickBooks page.

Hopefully, Intuit addressed more than a few items on your personal wish list.

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QB 2006

Accounting

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Intuit