• Home
  • Blog
  • KnowledgeBase
  • Company
    • Contact
    • Services
      • Bookkeeping
      • QB Inspection
      • QB Tune Up
      • QB Data Exchange
      • Custom Reports
      • Custom Financial Statements
      • QuickBooks Upgrades and Installations
    • Service Inquiry
    • Make a Payment
  • Buy QuickBooks
    • Intuit Order Status

QBGarage.com

The QuickBooks Specialists

You are here: Home / Archives for reimbursable expense

What Is an Inventory Part?

September 25, 2010 by Chief Mechanic

An Inventory Part is one type of Item and is maintained on the Lists->Item List menu selection. See our article on all of the Item types supported by QuickBooks for more information. Generally speaking, Items are designed to pre-fill invoicing and purchasing forms. An Inventory Part represents an item that your firm keeps on hand […]

Filed Under: Blog, Inventory/Services, KnowledgeBase Tagged With: inventory assembly, inventory part, item, item type, non-inventory part, reimbursable expense

How Can I Record Vehicle Mileage As a Reimbursable Expense?

September 6, 2010 by Chief Mechanic

To record vehicle mileage as a reimbursable expense, you first need to set up the vehicle in the Vehicle List and the Service or Other Charge Item that represents the rate at which customers will be invoiced for mileage.  Once these preliminary steps have been completed, click on the Company->;Enter Vehicle Mileage… menu selection to […]

Filed Under: Customers/Clients & A/R, Inventory/Services, KnowledgeBase Tagged With: customer, invoice, other charge item, reimbursable expense, service item, vehicle

How Do I Manage the Vehcile List?

September 6, 2010 by Chief Mechanic

QuickBooks maintains a Vehicle List and can track the mileage for those vehicles, as well as help to charge customers or clients for mileage recorded. The Vehicle List tracks 3 simple pieces of information about a vehicle: the name, the description, and the active status. To manage the Vehicle List, click on the Lists->Customer & […]

Filed Under: Customers/Clients & A/R, KnowledgeBase Tagged With: customer, invoice, list entry, reimbursable expense, vehicle

How Do I Prepare To Charge Customers For Mileage?

September 6, 2010 by Chief Mechanic

The first step to charge customers or clients for vehicle mileage is to create a new Item with a type of Service or Other Charge.  The Sales Price that you enter for this Item will be the price charged to the customer for mileage. QuickBooks maintains a separate list of Mileage Rates, but these rates […]

Filed Under: Customers/Clients & A/R, Inventory/Services, KnowledgeBase Tagged With: customer, invoice, other charge item, reimbursable expense, service item, vehicle

How Do I Enable Automatically Invoicing Customers For Reimbursable Expenses?

September 1, 2010 by Chief Mechanic

The first step to automatically invoice customers or clients for reimbursable expenses is to set a QuickBooks preference. For more information on handling reimbursable expenses, see our related articles on what distinguishes a reimbursable expense from other expenses, invoicing a customer for reimbursable expenses, removing expenses from the list of billable expenses to be invoiced […]

Filed Under: Configuration & Preferences, Customers/Clients & A/R, GL & Journal Entries, KnowledgeBase, QuickBooks Products, Vendors & A/P Tagged With: billable expense, chart of accounts, customer, expense account, invoice, job costing, markup, reimbursable expense, vendor

How Can I Find Out Which Reimbursable Expenses I Haven’t Billed To a Customer or Client?

September 1, 2010 by Chief Mechanic

To find out which reimbursable expenses you haven’t billed to a customer or client, click on the Reports->Jobs, Time & Mileage->Unbilled Costs by Job menu selection to produce the Unbilled Costs by Job report. For more information on handling reimbursable expenses, see our related articles on enabling automatically invoicing customers for reimbursable expenses, what distinguishes […]

Filed Under: Customers/Clients & A/R, KnowledgeBase, Reports & Forms, Vendors & A/P Tagged With: billable expense, customer, job costing, reimbursable expense

How Do I Remove Some Expenses From the List of Billable Expenses To Be Invoiced To a Customer or Client?

September 1, 2010 by Chief Mechanic

Sometimes, after recording an expense as billable to a customer or client (in other words, it’s a reimbursable expense), you need to change it to an expense for which you won’t seek reimbursement.  More technically, this is called resetting the billable status flag. For more information on handling reimbursable expenses, see our related articles on […]

Filed Under: Customers/Clients & A/R, Inventory/Services, KnowledgeBase, Vendors & A/P Tagged With: billable expense, customer, invoice, job costing, reimbursable expense

What Distinguishes a Reimbursable Expense From Other Expenses?

September 1, 2010 by Chief Mechanic

A reimbursable expense is an expense that you expect to invoice to a customer or client either at the actual cost or with a markup.  QuickBooks includes features to distinguish reimbursable expenses from other types of expenses and to track which reimbursable expenses have in fact been invoiced to a customer.  For more information on […]

Filed Under: Configuration & Preferences, Customers/Clients & A/R, Inventory/Services, KnowledgeBase, QuickBooks Products, Vendors & A/P Tagged With: bill/bill credit, billable expense, check, credit card transaction, customer, general journal entry, job costing, other name, reimbursable expense, vendor

How Do I Invoice a Customer for Reimbursable Expenses?

September 1, 2010 by Chief Mechanic

In order to easily invoice a customer or client for reimbursable expenses, you first need to make sure your QuickBooks installation is properly configured for this task.  Your configuration depends on how you intend to account for reimbursable expenses. For more information on handling reimbursable expenses, see our related articles on enabling automatically invoicing customers […]

Filed Under: Configuration & Preferences, Customers/Clients & A/R, Inventory/Services, KnowledgeBase, QuickBooks Products, Vendors & A/P Tagged With: bill/bill credit, billable expense, customer, invoice, markup, other charge item, reimbursable expense, vendor

Talk To Us!

Follow Us on TwitterFollow Us on YouTubeFollow Us on RSSFollow Us on E-mail

Sign Up for News & Updates

QuickBooks KnowledgeBase

  • KnowledgeBase
    • QuickBooks Products
      • Comparing QuickBooks Products
      • Installation/Upgrade/Update
      • Configuration & Preferences
    • QuickBooks Files
      • Data File Management
      • Importing & Exporting Data
    • Banking & Credit Cards
    • Customers/Clients & A/R
    • Vendors & A/P
    • Inventory/Services
    • Employees & Payroll
    • GL & Journal Entries
    • Reports & Forms
    • Multicurrency Issues
    • Solving Problems
      • Performance Problems
      • Program Errors
    • Other Program Features
    • Retail Solutions

Top 10 Posts

  • How Do 3 Big Payroll Services Compare? - 114,258 views
  • What Is the Undeposited Funds Account and Why Should I Use It? - 112,179 views
  • QuickBooks Multi-Currency Features - 75,568 views
  • How Do I Invoice a Customer for Reimbursable Expenses? - 70,177 views
  • How Does Quickbooks Handle Voiding a Check Dated In a Closed Period? - 60,418 views
  • How Do I Export Transactions from QuickBooks? - 58,218 views
  • Are There Any Pre-designed Form Templates Available That I Can Add to QuickBooks? - 46,067 views
  • What Are the Procedures and Journal Entries To Record a Customer’s NSF or Bounced Check? - 42,603 views
  • How Does a Client Import an Accountant’s Work From an Accountant’s Copy Import File? - 39,704 views
  • How Do I Make a Bank Deposit? - 36,244 views

QuickBooks Discounts

Discounts on Intuit QuickBooks and Enterprise Solutions Accounting SoftwareLooking for discounts on QuickBooks? Check out our Buy QuickBooks page. From QuickBooks Pro 2010 to the industry-specific versions of QuickBooks Premier 2010 and on to the powerful Enterprise Solutions 10, we've included the full range of QuickBooks products. We even have QuickBooks Point of Sale (POS) and related peripherals for retail environments. You'll purchase direct from Intuit at our discounted price and, for most software products, you can opt to download your software right away or receive a physical shipment.

Accounting

  • Financial Accounting Standards Board

Developer

  • Intuit Developer Network Forums
  • qbXML Onscreen Reference

Intuit

  • Enterprise Solutions
  • Intuit
  • Intuit Marketplace
  • QuickBooks
  • QuickBooks Online Community

Copyright © 2008–2019 QBGarage.com · Privacy · Terms & Conditions · Site Help