QuickBooks Attached Documents addresses the need for security by providing 4 levels of application permissions across 8 areas of QuickBooks functionality under an account overseen by a single user. Users log into Intuit’s secure servers using an email address and password. While we’re on the subject of security, there’s one small drawback: the password is […]
How Many Vendor Addresses Does QuickBooks 2011 Support?
QuickBooks 2011 now supports 2 vendor addresses; prior versions of QuickBooks supported only 1. The Shipped From Address field is used on vendor purchase orders. The Billed From Address is used on bills and bill credits, and this address will appear when printing a check to the vendor. In effect, the Billed From Address is […]
What’s the New Paid Stamp For QuickBooks 2011?
For QuickBooks 2011, Intuit improved the Paid stamp to reflect the date the customer invoice was paid, as shown in the screenshot below. Unfortunately, a Paid stamp is also applied to vendor bills, and that stamp does not reflect the date the bill was paid.
What Is the New History Tab In QuickBooks 2011?
For QuickBooks 2011 and Enterprise Solutions 11.0, Intuit added a History tab to several key windows in QuickBooks: Enter Bills Create Purchase Orders Create Item Receipts Create Invoices Create Credit Memos/Refunds Enter Sales Receipts Unfortunately, it’s not included on the Receive Payments window. The History tab can be quickly opened and closed, and shows a […]
How Can I Close Transactions With a Customer Who Is Also a Vendor Who Only Paid the Net Balance On an Invoice?
For some businesses, another firm is both a customer and a vendor. If you’ve invoiced that firm (as a customer) while they have billed your company as a vendor, they may opt to pay the net amount owed for simplicity and to preserve their own cash balance. In that case, you’ll need to find a […]
Are There Restrictions On Making General Journal Entries To A/R and A/P Accounts?
Yes, there are a few restrictions on making General Journal Entries to Accounts Receivable (A/R) and Accounts Payable (A/P) accounts. Normally, the preferred way to change the balance in an A/R or A/P account is by recording transactions, such as customer invoices or vendor bills. However, sometimes it’s more convenient to make a General Journal Entry. […]
How Do I Add a New Loan To Loan Manager?
To add a new loan to Loan Manager, there are some preliminary steps to make before running Loan Manager: Evaluate if this is a loan that Loan Manager can track. Loan Manager doesn’t track interest-only loans, so if your loan requires you to make regular payments of interest over time and the entire principal in […]
How Do I Resort Lists?
Lists are one of the foundations of QuickBooks, and from time to time they can become out of order. That’s when they need to be resorted. Some common indicators that it’s time to resort your lists include: the list itself is out of order an element is missing new entries in a list appear at […]
Can I Produce an Inventory Stock Status Report for a Single Vendor and a Range of Items?
Without a custom report, you can’t produce that exact report: an inventory stock status for a single vendor and a range of items. Let’s review the flexibility available when generating the default report by visiting the Reports->Inventory->Item Stock Status by Item menu and clicking on the Modify Report… button. To change what records are reported, […]
How Do I Produce a Report of Vendor Purchases?
Let’s assume that vendor purchases include both purchases of inventory and expenses paid. With that assumption, there no simple report to address all situations. Finding the right report depends on the information you want to include on the report. QuickBooks provides 2 reports that include vendor purchases: the Purchases by Vendor Detail Report and the […]
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