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You are here: Home / KnowledgeBase / QuickBooks Products / Configuration & Preferences / What Is a Sales Tax Code and How Should I Use One?

What Is a Sales Tax Code and How Should I Use One?

Chief Mechanic · September 12, 2010 ·

A sales tax code is a list item that is used to set the overall taxable or non-taxable status of both customers and items (goods or services).

You should use sales tax codes to identify a customer, such as a reseller, from which you don’t collect sales taxes, or to identify goods and services that aren’t taxable even to customers who are otherwise taxable.

Sales tax codes are maintained on the Lists->Sales Tax Codes menu.  There is a secondary method to maintain sales tax codes by visiting the the Edit->Preferences menu and choosing the Company Preferences tab on the Sales Tax submenu.

Primary Method to Maintain Sales Tax Codes

QuickBooks Premier 2009 Sales Tax Code List

Secondary Method to Maintain Sales Tax Codes

QuickBooks Premier 2009 Preferences Sales Tax Codes

There are only 2 types of sales tax codes: taxable and non-taxable.

If a customer is marked with a non-taxable code, all invoices for that customer are non-taxable.  If an item is marked as non-taxable, no sales taxes will be charged for that item even for a customer who otherwise pays sales taxes.

When you add or edit a customer, you can use a sales tax code to specify that customer’s overall taxable status.  The sales tax code is on the Additional Info tab in the New and Edit Customer windows.

QuickBooks Premier 2009 New Customer Sales Tax Code

When an invoice is created in the Create Invoices window, the sales tax code can be entered for each line item on the invoice and for the overall invoice.  These values default to the sales tax codes for the item and customer, but they can be changed for this invoice only.  For example, this capability could be used to eliminate sales taxes on a single invoice for an out-of-state shipment to an otherwise taxable customer.

QuickBooks Premier 2009 Create Invoices Sales Tax Code
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Configuration & Preferences, Customers/Clients & A/R, Inventory/Services, KnowledgeBase, QuickBooks Products customer, invoice, item, sales tax code

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Comments

  1. Thom says

    January 7, 2014 at 5:59 pm

    For the non-taxable items they still show up in the journal but with zero $ next to it. Can we get it to stop doing that??

    • Chief Mechanic says

      January 7, 2014 at 8:07 pm

      Which report are you printing? What displays is controlled by the filters on the report, and you can probably adjust those to not report $0 lines.

      • Thom says

        January 8, 2014 at 10:44 am

        When I look at the Journal the last entry is for $0 to sales tax because it is non taxable. Can we just have it not show up?

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